AI AGENTS · REPLENISHMENT

A new Dynamics 365 implementation, run so stock never becomes a surprise.

Raises purchase orders against min/max levels and lead times, and holds anything above your budget threshold for a buyer to sign off.

THE JOB

What used to be a Monday-morning stock check.

Someone runs a report, eyeballs it against gut feel, and raises POs for whatever looks low.

The manual version

  • 1
    A buyer scans a stock report, item by item.Comparing on-hand quantity to a min/max level held in someone's head, or an old spreadsheet.
  • 2
    Lead times get applied inconsistently.A supplier's real lead time and the one in the system have quietly drifted apart.
  • 3
    Big-spend items get raised the same way as small ones.No consistent checkpoint before a large PO goes out.
  • 4
    Stockouts get noticed after they happen.Usually when a sales order can't be fulfilled.

What the agent does

  • Checks on-hand and on-order quantity against min/max levels every day.Across every stocking location, not just the main warehouse.
  • Applies each supplier's actual recent lead time.Recalculated from delivery history, not a static field that's gone stale.
  • Raises the PO directly in Business Central or F&O.Correct supplier, quantity, and delivery date already filled in.
  • Holds anything above your budget threshold for a person.The buyer signs off before it releases, every time.
HOW IT FITS

Five steps, and most items never need a person.

Your buyer only sees the ones above threshold, or the ones that look wrong.

01

Check levels

On-hand and on-order quantity are checked against min/max for every item.

02

Apply lead time

Each supplier's actual recent lead time is used, not a static default.

03

Draft the PO

Quantity, supplier, and delivery date are calculated and filled in.

04

Route or release

Below threshold, it releases; above it, a buyer signs off first.

05

Track delivery

The PO is monitored against the promised date, ready for the receiving agent.

FAQ

Questions we get asked before anyone signs off.

Q.What does it cost to run?

It's priced per engagement, based on SKU count and location count, plus the Copilot Credits it consumes at runtime. We size both before you commit.

Q.What happens when it's not sure?

A demand spike, a lead time that's drifted a lot, or a spend above your threshold all route to a buyer rather than being released automatically.

Q.Does it work with our existing supplier setup?

Yes, it works from the suppliers, min/max levels, and lead times already configured in Business Central or F&O, it doesn't invent its own supplier list.

Q.How long does setup take?

Most replenishment agents go live within two to three weeks once your min/max levels and supplier lead times are in reasonable shape, that data quality is the real variable.

Q.How is this different from the demand planning agent?

The demand planning agent reruns the forecast itself; this one executes purchase orders off whatever forecast and stocking levels are current. Most sites run both together.

Raising purchase orders on autopilot

See it work against your own data.

Tell us how your stocking levels are set today. We will tell you honestly what a realistic setup looks like.

Book a 30-minute call

Talk through whether this fits your process as it actually runs.

Run the situation diagnostic

Four minutes, no email required.